Document Controllers ensure that the documents on an organization are stored properly and accessible to the staff. ... Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Maintain excellent serviceability to the entire Environmental department team, Receive, check, accurately record and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers according to agreed Project and Corporate Procedures, Ensure that hard copy and electronic record files as required are maintained in good order to comply with project requirements, Will be assigned to Jiading, Shanghai for project for 2 years work, Location in Jia Ding or Shanghai is prior, Owner of the office document numbering system (ensuring it aligns with corporate guidelines and any specific customer requirements), Set-up new projects in the system (owner of any project template documents), Maintain existing projects in the system (organizing documents for ease of access in the system), Archive completed projects in the system (maintain the system so legacy information doesn’t build-up), Owner of the document registers for controlled documents on each project, Numbering of documents and Formatting if needed, Supersede documents and distribute them to stakeholders, Educated to min GCSE/NVQ L3 (pref to include Technical/Engineering, English, Science, Maths), Demonstrable experience in Document Control on similar projects within the Construction Industry, Good communication, interaction / team-working, presentation and negotiation skills, Flexibility to work additional hours as and when required, Highly developed co-ordination and organisational skills, Have the ability to pay attention to detail, Be a team player but be able to work alone, Drive the process of document development and review during the ITT stage, Drive the documentation review cycle, both internal and external, during project execution, Support a specific scope by managing and ensuring correct handling of the technical documentation, Ensure that all project documentation meets Operations' requirements and has been filed in the relevant documentation system, Have 3-5 years of document control experience – preferably from the wind power industry, Set up of Document Control System for Client during Engineering Phase, Co-ordination with Client PM & PE for implementation of Document Control System & Procedures, Preparation, update and follow of Document Distribution matrix, Implementation and maintenance of the company document control management system, Set up of client project document control system during phases, Compilation of Data & Documents for Technical Review, Preparation and compilation of Project Document Dossier, Experience in Documentum 6.0, Aconex - Demo (EDMS - Document Control), To perform control for a portfolio as assigned by the Management from time to time, Minimum 5 years of paralegal experience, or relevant experience with an international bank in the area of facility documentation vetting, Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law will be an added advantage, Degree holder or equivalent qualification in Banking, Finance, Company Secretary, Management Studies or Law, Candidate with experience in paralegal, company secretary, or relevant experience with an international bank in the area of facility documentation vetting will be an advantage, Excellent oral and written communication skills required, MS Office skills (Word, Excel, PowerPoint) required, Work with Training Coordinator to assist with training on Document Management Systems / 4P, Maintain / Update the MGJV & GTSWP Business Management System (BMS) folder in 4 Projects, Previous experience in a document control role, Working with multi discipline teams in office and construction site environments, Minimum of GCSE level in English and Maths, Use of Web Based Collaboration Tools and Electronic document management systems e.g., Viewpoint 4Projects and Business Collaborator, Candidate must possess at least a Higher Nitec / Diploma in Business Studies / Engineering related, Fresh Higher Nitec in Business Studies / Diploma in Business Studies are also welcome to apply, Highly motivated, well organized, resourceful and proactive, Possess good interpersonal skills with sound written and oral communication skills, Flexible approach and able to work under pressure with a can-do attitude and a desire to win, Ability to promote an open and informal communication environment that aims at growing mutual trust and teamwork, To QA check all drawings / documents received, Drawings & documents issued by the design team & subcontractors must meet with QA protocol, The issuing of drawings & information for construction purposes, Downloading & printing of drawings from system for review by the Design Manager, Ensuring drawings are filed in order in the Master A3 folders held in the design office & site office are kept up to date with regular audits against the drawing register, Responsible for the general day to day management of the document control system for the project, Monitor consultants uploading information ensuring document titles and reference are aligned identify issues and close them out efficiently, Provide training for new starters on how to use the document control system, Maintain office & site drawing rack when required, including dedicated one day per week for site visits and site office drawing rack audit, Ensure all users of document control system have correct permissions levels and accessibility, Dealing with telephone enquiries for the Design team, Knowledge of Microsoft Office, Excel & Word, Ability to use own initiative as well as working effectively as part of a team, Excellent time management skills with the ability to prioritise own workload, First rate communication skills both written and verbal. Successful resume samples emphasize qualifications such as leadership, flexibility, accuracy, organizational skills, teamwork, communication abilities and computer competencies. Setting up project filling systems. ... Post this Document Controller job description job ad to 18+ free job boards with one submission. Performs all computer operation/encoding as instructed by my immediate superior. Checking quality of documents. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. Interpret contractual requirements as they relate to execution, Interface with other departments to obtain inputs, Document substantive communications (communications that result in significant decisions or assignment of actions) and forward copied to the lead commissioning engineers and the Commissioning manager, Provide technical support to fabrication queries, including identifying defect / rectification requirements, Perform as required, technical quality audit reviews in accordance with MDR global procedures, Capture Knowledge objects and enter into MDR’s Know system, Assist in closing out open outstanding items, Review and approve requisitions for commissioning items, technical quotation evaluations and queries, compiled bid tabulations and recommendation and purchase requisitions and coordinate with procurement to expedite vendor documents as required, Ensure the Project Documentation Management plan is produced and validated, Manage and implement the Project Documentation per the rules defined in the Project Documentation Management Plan, Confirm that rules are understood and respected by every Project Management team member, Adapt and implement the Transport standard documentation structure to the Project, Make sure internal validation of documents is done before submittal to Customer, Manage the documentation delivery in due time to Customer, Alert the Project Management team about next milestones related to documentation issues, Follow Customer and stakeholders’ documentation status, Create and update the Project document templates, Deploy and manage the AT standard Project AEC12 (Electronic Documentation Management System) with IT support, Ensure the Project documentation recording in the AEC12, Define and maintain project internal and external distribution list, Apply the translation of the documentation, Provide documentation reporting and indicators to Site Documentation Manager. HSSE statistics, Incident reports, etc), Print drawings and documents as necessary, Methodical approach to work with good attention to detail, Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools, Experience with Construction Document Control systems beneficial, Understanding of shop drawings / architectural drawings, To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project, Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office, Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes, Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project, Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary, Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required, Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval, Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure, Coordinating and ordering of stationary and office supplies, Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office, Keep computerized records of all Service Users who are referred to the project, Other duties as assigned by the Project Manager, Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access, Ability to collate information accurately, Understanding and practical application of confidentiality, Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. 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